Differences

This shows you the differences between two versions of the page.

--- en:cloud [2023/03/22 17:50] – Added Clendar overview gcwilkins
+++ en:cloud [2024/03/20 15:02] (current) – Revise introductory text, article structure and spelling csuenkenberg
@@ Line 1: / Line 1: @@
-====== HfG Cloud ======
+====== Nextcloud ======
-  * Access nextCloud via: https://cloud.hfg-karlsruhe.de.
-  * With your full email address as login ID (eg. ''support@hfg-karlsruhe.de'') :!:
-In this page:
+Nextcloud is a [[https://en.wikipedia.org/wiki/Collaborative_software|groupware]] providing a number of web applications and services to aid in collaboration among HfG members and external parties.
-  - [[en:cloud#Files and Office|Files and Office]]
-    - Synchronise with your desktop
-  - [[en:cloud#Calendar|Calendar]]
-    - Synchronise with Thunderbird
-----
+Access Nextcloud at [[https://cloud.hfg-karlsruhe.de]] using your full primary email address :!: as username, e.g. ''support@hfg-karlsruhe.de''.
-\\ The full functionality is available through your browser, but you can choose to synchronise certain things across devices. Download [[https://nextcloud.com/install/|nextCloud's Desktop Client]] to do that with your files, or synchronise events with your calendar software of choice.
+Most of Nextcloud's functionality is available through your web browser. You may also use the [[https://nextcloud.com/install/|Nextcloud Desktop Client]] to synchronize files between your devices, [[https://docs.nextcloud.com/server/stable/user_manual/en/files/access_webdav.html|access your files using WebDAV]] and [[https://docs.nextcloud.com/server/stable/user_manual/en/groupware/index.html|connect a calendar software]] of your choice.
-HfG Cloud offers many features which cannot be documented in detail here, such as Keeweb, Activity tracking, Maps, Audio, Photos, Contacts and Circles, Deck (Kanban boards for project management) and others. Please visit [[https://docs.nextcloud.com/|their documentation website]] for details.
+This page only documents the most common use cases, for details, please have a look at the [[https://docs.nextcloud.com/server/stable/user_manual/en/|Nextcloud user manual]].
-===== Files and Office =====
+===== Files =====
-Cloud works like any other online drive solution, simply click on the big '+' button to create a new file, on the three dot menu for details, or the sharing icon to share with others (inside or outside HfG). Upload your documents, organise them in folders, etc. You can create documents, spreadsheets and presentations with OnlyOffice and edit them online.
-{{:en:cloud:cloud_files_edit.png | Fig.1 nextCloud Files Overview}}
+Nextcloud works like any other online drive solution, simply click on the big '+' button to create a new file, on the three dot menu for details, or the sharing icon to share with others (inside or outside HfG). Upload your documents, organize them in folders, etc. You may create documents, spreadsheets and presentations and edit them online using the integrated Collabora Online server.
+{{:en:cloud:cloud_files.png|Fig.1 nextCloud Files: Overview}}
 ===== Calendar =====
-Create and share events, as well as entire calendars. Access Cloud and click on the Calendar application icon in the toolbar at the top. It can also be integrated into services such as Thunderbird or Apple Calendar. You will find several public calendars already there, with useful information about different HfG departments or initiatives. You can click on the circle next to them to toggle their visibility.
+Click on the Calendar app icon at the top. You will find your personal calendar as well as shared calendars from various HfG initiatives. Click on them to toggle their visibility.
 {{:en:cloud:cloud_cal_general.png|Fig.2 nextCloud Calendar Overview}}
+==== Creating events ====
+  - Click on the big '+ New event' button, or simply double-click on the date.
+  - Select which calendar the event belongs to and add details in the simplified editor.
+  - Click on 'More' to launch the full editor, where you can invite colleagues, add notifications, attachments and more. Note that you can disable the simplified editor, to avoid having to click on 'More': Go to 'Calendar settings' at the bottom left and uncheck 'Enable simplified editor').
+{{:en:cloud:cloud_cal_event.png?300|Fig. 3 nextCloud Calendar: Create Event}}
+==== Sending invites ====
+  * Click 'Attendees' in the advanced editor.
+  * Start typing the name in the search bar and select the contact when it appears.
+  * Click on the three-dot menu next to each contact you added to choose if you want to notify them via email.
+  * Click on 'Update' to finish and send email notifications to your contacts.
+{{:en:cloud:test_cal_event_share.png?300|Fig. 4 nextCloud Calendar: Share Event}}
+==== Sharing calendars ====
+Create and share entire calendars for specific projects or work groups.
+Click on the '+ New calendar' button, at the bottom of your calendar list on the left toolbar.
+Give it a name and it will appear next to your other calendars.
+Click on the '✏ Edit' button that appears when you hover over it.
+Share with colleagues like you share events: simply start typing their names.
+{{:en:cloud:test_cal_share.png?400|Fig. 5 nextCloud Calendar: Share Calendar}}
+==== Synchronize with Thunderbird ====
+  * Click on the '✏ Edit' button of the calendar you want to synchronize.
+  * Copy the private link, which should look something like ''%%https://cloud.hfg-karlsruhe.de/remote.php/dav/calendars/username@hfg-karlsruhe.de/personal/%%''.
+  * Open Thunderbird, go to Calendar and click on the '+' button to create a new calendar.
+  * Select 'On the network'.
+  * Choose 'CalDAV', enter your full HfG email address as username (eg. ''support@hfg-karlsruhe.de'') and the copied link as location.
+{{:en:cloud:thunderbird_calendar_create.png?400|Fig.6 Thunderbird CalDAV}}
+  * Fill in the remaining information: password, calendar name, etc.
+  * Check your Thunderbird settings to configure notifications and your calendar behaviour.
+{{:en:cloud:thunderbird_calendar_details.png?400|Fig.7 Thunderbird Calendar Details}}
+:!: If Thunderbird gives you a ''Processing message failed. Status: 80004005'' error when accepting event invites, go to the calendar settings and select 'Prefer client-side email scheduling'.
+==== Synchronize with Apple Calendar ====
+  * Click on the '⚙ Calendar settings' button at the bottom left of your screen.
+  * Select 'Copy iOS/macOS CalDAV address'.
+  * On your Mac, go to System Preferences > Internet Accounts.
+  * Click on 'Add Account', then 'Add Other Account...', then 'CalDAV Account'.
+{{:en:cloud:macos_account.png?400|Fig.8 macOS Internet Accounts}}
+  * Choose 'Manual' for the account type, your full HfG email address (eg. ''support@hfg-karlsruhe.de'') as username and paste the link from Step #2 into the server address.
+  * Provide password and details to finish.
+{{:en:cloud:macos_caldav.png?400|Fig.9 macOS CalDAV}}
+==== Synchronize with Android ====
+  * On your Android phone, download these two apps: [[https://play.google.com/store/apps/details?id=com.nextcloud.client|nextCloud]] and DAVx⁵ (available for purchase on [[https://play.google.com/store/apps/details?id=at.bitfire.davdroid|Google Play]], or for free [[https://f-droid.org/packages/at.bitfire.davdroid/|on F-Droid]]).
+  * Open nextCloud on your phone and type ''cloud.hfg-karlsruhe.de'' in the Server Address field. Log in with your full HfG email address and grant login permissions.
+{{:en:cloud:nextcloud_cal_android_login.jpg?200|Fig.10 nextCloud Mobile}}
+  * Navigate to the App Settings and tap on 'Sync calendars & contacts'.
+  * DAVx⁵ will open, enter your HfG Cloud credentials once more.
+  * Name your account and select 'Groups are per-contact categories' in the Contact Group Method menu.
+{{:en:cloud:nextcloud_cal_android_percontact.jpg?200|Fig.11 DAVx⁵ Account Creation}}
+  * Open the DAVx⁵ application again and click on the account you just created to grant the application the appropriate permissions.
+  * Go to the CALDAV tab in order to select the calendars you want to synchronize and hit the refresh button.
+  * Your Cloud calendars will appear on your regular calendar app.
+{{:en:cloud:nextcloud_cal_android_final.jpg?200|Fig.12 Cloud Calendars Integration Success}}