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--- en:cloud [2023/03/23 10:32] – [Integrate with Thunderbird] gcwilkins
+++ en:cloud [2026/06/22 16:29] (current) – ebayraktar
@@ Line 1: / Line 1: @@
-====== HfG Cloud ======
+====== Nextcloud ======
-  * Access nextCloud via: https://cloud.hfg-karlsruhe.de.
-  * With your full email address as login ID (eg. ''support@hfg-karlsruhe.de'') :!:
-In this page:
+Nextcloud is a [[https://en.wikipedia.org/wiki/Collaborative_software|groupware]] providing a number of web applications and services to aid in collaboration among HfG members and external parties.
-  - [[en:cloud#Files and Office|Files and Office]]
-  - [[en:cloud#Calendar|Calendar]]
-    - Create and share an event
-    - Create and share a calendar
-    - Synchronise with Thunderbird
-----
+Access Nextcloud at [[https://cloud.hfg-karlsruhe.de]] using your full primary email address :!: as username, e.g. ''support@hfg-karlsruhe.de''.
-\\ The full functionality is available through your browser, but you can choose to synchronise certain things across devices. Download [[https://nextcloud.com/install/|nextCloud's Desktop Client]] to do that with your files, or synchronise events with your calendar software of choice.
+Most of Nextcloud's functionality is available through your web browser. You may also use the [[https://nextcloud.com/install/|Nextcloud Desktop Client]] to synchronize files between your devices, [[https://docs.nextcloud.com/server/stable/user_manual/en/files/access_webdav.html|access your files using WebDAV]] and [[https://docs.nextcloud.com/server/stable/user_manual/en/groupware/index.html|connect a calendar software]] of your choice.
-HfG Cloud offers many features which cannot be documented in detail here, such as Keeweb, Activity tracking, Maps, Audio, Photos, Contacts and Circles, Deck (Kanban boards for project management) and others. Please visit [[https://docs.nextcloud.com/|their documentation website]] for details.
+This page only documents the most common use cases, for details, please have a look at the [[https://docs.nextcloud.com/server/stable/user_manual/en/|Nextcloud user manual]].
-===== Files and Office =====
+===== Files =====
-Cloud works like any other online drive solution, simply click on the big '+' button to create a new file, on the three dot menu for details, or the sharing icon to share with others (inside or outside HfG). Upload your documents, organise them in folders, etc. You can create documents, spreadsheets and presentations with OnlyOffice and edit them online.
+Nextcloud works like any other online drive solution, simply click on the big '+' button to create a new file, on the three dot menu for details, or the sharing icon to share with others (inside or outside HfG). Upload your documents, organize them in folders, etc. You may create documents, spreadsheets and presentations and edit them online using the integrated Collabora Online server.
 {{:en:cloud:cloud_files.png|Fig.1 nextCloud Files: Overview}}
@@ Line 23: / Line 17: @@
 ===== Calendar =====
-Access Cloud and click on the Calendar app icon at the top. You will see your default calendar, as well as public calendars from different HfG initiatives. Click on them to toggle their visibility.
+Click on the Calendar app icon at the top. You will find your personal calendar as well as shared calendars from various HfG initiatives. Click on them to toggle their visibility.
 {{:en:cloud:cloud_cal_general.png|Fig.2 nextCloud Calendar Overview}}
-**Create an Event**
+==== Creating events ====
-  * Click on the big '+ New event' button, or simply double-click on the date.
+  - Click on the big '+ New event' button, or simply double-click on the date.
-  * Select which calendar the event belongs to and add details in the simplified editor.
+  - Select which calendar the event belongs to and add details in the simplified editor.
-  * Click on 'More' to launch the full editor, where you can invite colleagues, add notifications, attachments and more.
+  - Click on 'More' to launch the full editor, where you can invite colleagues, add notifications, attachments and more. Note that you can disable the simplified editor, to avoid having to click on 'More': Go to 'Calendar settings' at the bottom left and uncheck 'Enable simplified editor').
-  * (You can disable the simplified editor, to avoid having to click on 'More': Go to 'Calendar settings' at the bottom left and uncheck 'Enable simplified editor').
-{{:en:cloud:cloud_cal_event.png?400|Fig. 3 nextCloud Calendar: Create Event}}
+{{:en:cloud:cloud_cal_event.png?300|Fig. 3 nextCloud Calendar: Create Event}}
-**Share an Event**
+==== Sending invites ====
   * Click 'Attendees' in the advanced editor.
@@ Line 43: / Line 36: @@
   * Click on 'Update' to finish and send email notifications to your contacts.
-{{:en:cloud:test_cal_event_share.png?400|Fig. 4 nextCloud Calendar: Share Event}}
+{{:en:cloud:test_cal_event_share.png?300|Fig. 4 nextCloud Calendar: Share Event}}
-**Create and Share a Calendar**
+==== Sharing calendars ====
 Create and share entire calendars for specific projects or work groups.
@@ Line 55: / Line 48: @@
 {{:en:cloud:test_cal_share.png?400|Fig. 5 nextCloud Calendar: Share Calendar}}
-==== Integrate with Thunderbird ====
+==== Synchronize with Thunderbird ====
-  * Click on the '✏ Edit' button of the calendar you want to synchronise.
+  * Click on the '✏ Edit' button of the calendar you want to synchronize.
-  * Copy the private link, which should look something like ''https://cloud.hfg- karlsruhe.de/remote.php/dav/calendars/username@hfg-karlsruhe.de/personal/''.
+  * Copy the private link, which should look something like ''%%https://cloud.hfg-karlsruhe.de/remote.php/dav/calendars/username@hfg-karlsruhe.de/personal/%%''.
   * Open Thunderbird, go to Calendar and click on the '+' button to create a new calendar.
   * Select 'On the network'.
@@ Line 72: / Line 65: @@
 :!: If Thunderbird gives you a ''Processing message failed. Status: 80004005'' error when accepting event invites, go to the calendar settings and select 'Prefer client-side email scheduling'.
-==== Integrate With Apple Calendar ====
+==== Synchronize with Apple Calendar ====
+  * Click on the '⚙ Calendar settings' button at the bottom left of your screen.
+  * Select 'Copy iOS/macOS CalDAV address'.
+  * On your Mac, go to System Preferences > Internet Accounts.
+  * Click on 'Add Account', then 'Add Other Account...', then 'CalDAV Account'.
+{{:en:cloud:macos_account.png?400|Fig.8 macOS Internet Accounts}}
+  * Choose 'Manual' for the account type, your full HfG email address (eg. ''support@hfg-karlsruhe.de'') as username and paste the link from Step #2 into the server address.
+  * Provide password and details to finish.
+{{:en:cloud:macos_caldav.png?400|Fig.9 macOS CalDAV}}
+==== Synchronize with Android ====
+  * On your Android phone, download these two apps: [[https://play.google.com/store/apps/details?id=com.nextcloud.client|nextCloud]] and DAVx⁵ (available for purchase on [[https://play.google.com/store/apps/details?id=at.bitfire.davdroid|Google Play]], or for free [[https://f-droid.org/packages/at.bitfire.davdroid/|on F-Droid]]).
+  * Open nextCloud on your phone and type ''cloud.hfg-karlsruhe.de'' in the Server Address field. Log in with your full HfG email address and grant login permissions.
+{{:en:cloud:nextcloud_cal_android_login.jpg?200|Fig.10 nextCloud Mobile}}
+  * Navigate to the App Settings and tap on 'Sync calendars & contacts'.
+  * DAVx⁵ will open, enter your HfG Cloud credentials once more.
+  * Name your account and select 'Groups are per-contact categories' in the Contact Group Method menu.
+{{:en:cloud:nextcloud_cal_android_percontact.jpg?200|Fig.11 DAVx⁵ Account Creation}}
+  * Open the DAVx⁵ application again and click on the account you just created to grant the application the appropriate permissions.
+  * Go to the CALDAV tab in order to select the calendars you want to synchronize and hit the refresh button.
+  * Your Cloud calendars will appear on your regular calendar app.
+{{:en:cloud:nextcloud_cal_android_final.jpg?200|Fig.12 Cloud Calendars Integration Success}}
+==== Sharing contacts ====
+Export Contacts from HfG Cloud and Import to Thunderbird
+  * Go to your HfG Cloud homepage.
+  * From the toolbar menu, select **Contacts**.
+  * Open your navigation toolbar.
+{{:en:1.png?400|}}
+  * Select **Contact Settings**.
+{{:en:2.png?400|}}
+  * From the list of address books, choose the one you want to export and open the menu by clicking the three dots on the right side of the list.
+  * Select **Download**.
+{{:en:3.png?400|}}
+  * The downloaded file is a `.vcf` (vCard) file that can be imported into third-party contact management software.
+Import Contacts into Thunderbird
+  * Choose adress book icon on the top-left side.
+  * Click on import and then choose vCard data format.
+{{:en:4.png?400|}}
+  * Select downloaded vCard and you are set!
-Click