en:madek:faq-for-student-assistants
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| en:madek:faq-for-student-assistants [2023/08/18 15:34] – [How to organize your uploads] hherold | en:madek:faq-for-student-assistants [2023/08/24 10:29] (current) – [In this page] hherold | ||
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| - | Your work is roughly divided into three phases: | + | Your work is roughly divided into three phases: |
| + | - selection of material, | ||
| + | - research and cataloguing (uploading), | ||
| + | - transfer to the archive (ORC). | ||
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| + | This FAQ mainly deals with phase 2, which is specifically about working with the archiving software Madek. | ||
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| When you work as a student assistant on department archives, you have two roles that mix up in your account. Of course you own the copyright of your personal projects and probably have the right to publish them. But this is not true for material you upload as student assistant, because it's the work of somebody else. After you finished your job on the department archive, we will take over the material you cataloged by transferring permissions from your account to the archive-account, | When you work as a student assistant on department archives, you have two roles that mix up in your account. Of course you own the copyright of your personal projects and probably have the right to publish them. But this is not true for material you upload as student assistant, because it's the work of somebody else. After you finished your job on the department archive, we will take over the material you cataloged by transferring permissions from your account to the archive-account, | ||
| - | ===== How to hand over your work ===== | ||
| - | When you want to hand over your work to the ORC and the Archive, you need to take two steps: At first, inform your contact person from ORC that your work can be reviewed. Once your work has been reviewed and approved, hand it over to the archive. | ||
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| + | ===== How to hand over your work ===== | ||
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| + | When you finally want to hand over your work to the ORC and the Archive, you need to take two steps. At first, inform your contact person from ORC that your work can be reviewed. Please also send him/her any signed consent form you collected, if any. Once your work has been reviewed and approved, hand it over to the archive. | ||
| ==== 1. Share your work with ORC for review ==== | ==== 1. Share your work with ORC for review ==== | ||
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| - | It's very important to share every single media entry and every set. Setting the permissions of a set is NOT enough to share everything connected with this set. Permissions are always valid only for one item (media entry/set). To share multiple items at once, please use batch processing (see above). | + | It's very important to share every single media entry and every set. Setting the permissions of only a set is NOT enough to share everything connected with this set. Permissions are always valid only for one item (media entry/set). To share multiple items at once, please use batch processing (see above). |
| Once you've set permissions, | Once you've set permissions, | ||
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| Please make sure to transfer responsibility to **HfG Archive (Verantwortungsgruppe)**. The term " | Please make sure to transfer responsibility to **HfG Archive (Verantwortungsgruppe)**. The term " | ||
| - | As with sharing, it's very important to transfer responsibility of every single media entry and every set. Transferring a set is NOT enough to transfer everything connected with this set. The transfer always applies only to one item (media entry/set). To transfer multiple items at once, please use batch processing (see above). | + | As with sharing, it's very important to transfer responsibility of every single media entry and every set. Transferring |
| Once you have completely transferred the responsibilities, | Once you have completely transferred the responsibilities, | ||
en/madek/faq-for-student-assistants.1692372868.txt.gz · Last modified: 2023/08/18 15:34 by hherold