1. Upload Media
2. Incomplete Media
3. Add to set
4. Fill Metadata
5. Edit permissions
6. Transfer responsibility

After upload the Files, they will appear as “Incomplete Media” (Unvollständige Medieneinträge). Incomplete Media are uploaded files that have the mandatory metadata fields not yet filled. We need that every media has at least the Title and the Copyright Notice filled: if these two fields are empty, you can't continue with the process.

There are two mandatory fields:

1. Name: You can write what you want, but as the name will be displayed with your media, it make sense to try to write something with sense. Different files can have the same title, so a good title could be the name of the project.

1. Copyright notice: If you are the author of the images, you can write © and your name. If the media was produced under a HiWi or any other contract, then you should write © Hochschule für Gestaltung Karlsruhe, photo:[your name]. That's to indicate that you are the author, but the university owns the rights.

There are two ways of editing incomplete media:

1. Directly after the upload
2. Accessing from My Archive

In any case. remember to select all Media Files! If not, you will only complete one file (and repeat the operation for the others).

By default, only you can see and edit your media entries and sets in Madek. If you want to share something with another person or group, you need to set permissions. Madek provides a fine-grained access management system for that.

Edit permissions of multiple media entries at once:

Edit permissions of a single media entry:

Edit permissions of a set:

It's very important to set permissions for every single media entry and every set you want to share. Setting the permissions of only a set is NOT enough to share everything connected with the set. Permissions are always valid only for one item (media entry/set). To share multiple items at once, please use batch processing (see above).

Transferring responsibility for media entries and/or sets means that you will no longer be able to edit them, but the one who got the responsibility (e.g. the HfG Archive).

Transfer responsibility of multiple media entries at once:

Transfer responsibility of a single media entry:

Transfer responsibility of a set:

As with sharing, it's very important to transfer responsibility of every media entry and every set. Transferring only a set is NOT enough to transfer every entry connected with this set. The transfer always applies only to one item (media entry/set). To transfer multiple items at once, please use batch processing (see above).